Board looks to deal with student records

At their May meeting, Sunnyside School Board members passed the first reading of a policy dealing with the management of student records.

The policy outlines how the district records custodian will manager student records.

Under the policy, students records will be divided into two categories: the cumulative folder and supplementary records.

The cumulative folder may contain all information about the students, such as name, birth date, parent's place of employment and siblings. Also in this file there will be the student's attendance records, grades and other progress reports. The file will also contain reports of misconduct and disciplinary actions taken against a student.

The supplementary records contain information collected and maintained with special school concerns about the students. The records will contain such information as psychological tests and progress reports for students identified with special learning needs.

The policy also outlines who has accessibility to the student records. Parents have the right to inspect their child's records. Parents will also be provided qualified district staff members to explain the information contained in the records.

Students also have the right to inspect their school records. Students and parents also have the right to request to change any information they feel is incorrect in their files. If the district refuses to change the records, an appeal hearing may be held.

The policy also outlines how the district may disclose student information without consent to other school officials who have a legitimate educational interest. The district may also, under the policy, provide another school district a student's records when the student is seeking to attend school elsewhere.

The district is also allowed to release information about a student in such cases as required by law, as an example child abuse and reports to juvenile court for truancy.

Confidential student health records are required to be stored in a secure area, which only the school nurse has access to.

The policy also provides guidance for how the district is to dispose of student records.


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