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Sunnyside City Council Briefs

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Council approves voucher payments

At last week's Sunnyside City Council meeting, the payment of vouchers in the amount of $886,370.86 was approved.

For those interested, the vouchers are available for review in the office of the finance department at City Hall.

Council confirms

mayor's appointments

The Sunnyside City Council gave its approval last week to Mayor Ed Prilucik's two appointments to various city commissions.

Council approved Prilucik's appointment of Patsy Maynard to the Sunnyside Recreation Commission. The appointment of Maynard is to fill an uncompleted senior citizen term that will expire on April 7, 2006.

Council also approved the reappointment of Theresa Hancock to the planning commission. Hancock's term will expire April 17, 2009. Hancock was appointed to the position on Sept. 1, 2004.

Council adopts credit card policy

At the Monday, May 9, meeting, the Sunnyside City Council formally adopted a set of policies and procedures to coincide with state law regarding official use of credit cards.

Under the policy, all city credit cards will only be issued to authorized city personnel, employees and officials. Each department head is authorized to allocate use of a credit card to employees. However, the city manager approves issuance of credit cards for department directors.

Temporary employees of the city are not eligible to receive a credit card.

The policy allows states that employees will allow any unauthorized charges incurred on the credit card to be taken from their wages.

The maximum monthly amount allocated per credit card is $1,000, including all taxes and other charges.

The city finance director is the only employee allowed to authorize a replacement credit card in case of it being lost or stolen.

Abuse of the city's credit card policy by employees may result in a variety of discipline actions, including termination.

Travel policy receives approval

At last week's meeting, the Sunnyside City Council approved the adoption of a travel policy for city employees and officials.

Under the terms of the policy, all city related travel must be approved in advance by the city manager or a department head. The city manager will directly sign off on all travel related expenses for department heads and City Council members.

The policy also dictates that the city is required to find the least expensive travel options when figuring expenses, regardless of the personnel making the trip.

Employees and Council members are required to fill out a travel authorization form to be reimbursed for expenses.

City representatives may use their own vehicles when conducting business upon approval of a department head or city manager. However, the individual will be personally responsible for any traffic or parking fines incurred. Mileage reimbursement will be paid based on the current IRS standard mileage rate of 37ยข per mile.

The policy also outlines the meal allowance and the criteria for such expenses. The allocation of money for meals varies depending on the type of traveling that is being done.

The policy also highlights the type of expenses that will not be paid for by the city, including the costs of taxi fares, valet services, entertainment expenses, toiletries, clothing, personal telephone calls, the cost of any alcoholic beverages and the costs of personal trip insurance and medical and hospital services.

Personal telephone calls will be allowed when an employees needs to make a brief telephone call advising family members of change in travel plans.

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